Minutes – Nov 16 Meeting

Music Booster Meeting Minutes

November 16, 2015


  1. Minutes were distributed from the October 27th meeting
  2. Upcoming winter concert season:
    1. We were given permission to sell light refreshments (donuts and water) at the Concerts at the high school.
    2. Looking for volunteers to man the tables
      1. 1 to help sell Vespa Tickets for the Education Foundation – To help defray the cost of a music program that was brought in
      2. 2 for the refreshments
  • 1 for manning the doors leading into the auditorium from the hallway to assist with keeping the noise level down during the concert
  1. On Line Volunteer form is up please use it to volunteer for the concerts and keep an eye out for other opportunities to assist at other events
    1. Lorraine volunteered to coordinate the volunteers for the Winter Concert Season
  2. The table will be set up in the same spot that Player’s Club sets up their refreshments.
    1. It would be great if it was people who did not have children performing that evening
    2. If it is people who have children performing that evening then swap off so parents can hear their child’s performance group.
  3. Would have liked to have students assist with manning the auditorium doors but concern was raised about having them being put in an uncomfortable position.
    1. Maybe adult volunteer positioned at the door be the person the students could turn to for assistance if needed.
    2. Looking at other sources of students who need volunteer hours act as ushers, program distribution ,and keeping the doors from slamming.
  4. Samples of signage asking for Quiet and Respect during the performances were shown. The one stating Quiet Please Performance in Progress was selected. It will be put onto bright green poster board, laminated and hung up at each concert.
  1. Jazz Café
    1. Date January 21, 2016
    2. Still need to talk to the officers or students for Theme of Décor
    3. Will be held in the middle school cafeteria
    4. Debated charging or not charging for food at the event.
      1. Donation container set up at the event
      2. Still sell water and coffee
    5. Decided to ask for donation of food
    6. Debated between finger foods ( cheese, crackers and fruit)

and just desserts

  1. Many of the adults arrive before having dinner and the desserts are not what they really want
  1. PTA Council Update
    1. A Parent Program titled: Pathways to Success Program was discussed.
    2. Possible topics for the evening event (maybe over a few different evenings)
      1. Ivy League Schools
        1. How to assist our students to apply and to be accepted by them
          1. Numbers are low and our programs are well noted what is causing the disconnect
          2. What do the Ivy League schools really look for
        2. Sports Scholarship Night
          1. The ins and outs
  • Career in the Arts
    1. Similar to Our idea of Music Career Exploration
    2. Have guidance counselor(s) brought in
    3. Diane was invited to speak at the next PTA Council Meeting about this topic
  1. Career in the Arts sparked our Conversation in returning to the original idea to have an evening for the students to learn about what is out there in the music industry in addition to playing an instrument or performing vocally.
    1. Aim for our May 20th meeting to have an evening of the Arts Careers
      1. Debated increasing to include theater arts, and fine arts
      2. Felt cast a wide net- see who is willing to come to speak to the students and parents and let that define the theme of the evening
  • The invited speakers speak for about 5 to 10 minutes and then be available for students to speak to and ask questions – similar to visiting/chatting with individual representatives from colleges.
  1. Still need a catchy title for the event
  1. Web Traffic to our website
    1. 50+ people went to the site for concert scheduled
    2. Many went when the schedule for elementary lessons were posted
    3. Add Music Scholarships to the site
      1. Need to do research on what is available
      2. Brought up how Dr. Cano offered to assist Sara’s daughter to make a recording as part of her College Application a couple of years ago- not just for students who want to go into a music career. He suggested it as a way to separate oneself from the others applying. Daughter passed on the offer. He does have a goal of putting in a more formal recording studio
    4. Will post NYSMA information when it becomes available
    5. Still need the Opt. Out list before we can post students’ pictures
  2. Miscellaneous:
    1. Need to advertise the Met Life trip that the Jazz Band, Full Orchestra and Chorus do annually
      1. This year it is Dec. 17th
      2. Met Life building’s Lobby at Grand Central Station
  • Noon performance
  1. Many people comment that the quality of the performances is what they expect from a high school that centers on the performing arts. They are amazed that we are a suburban high school that does not specialize.
  1. The Tri- M raised $175.00 through their fund raiser
    1. Proceeds going to the cost of the certificates for the members


Meeting Monday 11/16 – 7pm

Please join us for the last meeting of the semester – get involved, share your thoughts, help us achieve new goals!

Tonight: November 16th – 7:00pm, HS/MS Band Room

Volunteers needed for the concert season (and in other ways too!) Please consider helping out: https://www.surveymonkey.com/r/3ZY29TW

October Minutes are available here: https://eastchestermusicboosters.wordpress.com/2015/10/31/october-2015-minutes/

Thank you!